Goods Receipts

Goods receipts are critical for accurate inventory management and vendor payment processing. This guide covers the complete receiving process in Angage ERP.

Understanding Goods Receipts

Receipt Types

Standard Receipt

• Against purchase orders
• Normal delivery
• Quality inspection
• Put-away process

Direct Receipt

• Without PO (exceptional)
• Urgent deliveries
• Sample receipts
• Returns from customer

Cross-Dock Receipt

• No storage needed
• Direct to shipping
• Transit handling
• Quick turnaround

Container Receipt

• Bulk deliveries
• Multiple POs
• Staged receiving
• Detailed unpacking

Receipt Process Flow

graph LR
    A[Delivery Arrival] --> B[Document Check]
    B --> C[Physical Verification]
    C --> D[Quality Inspection]
    D --> E{Pass?}
    E -->|Yes| F[System Receipt]
    E -->|No| G[Rejection Process]
    F --> H[Put-Away]
    H --> I[Update Inventory]

Mobile Receiving

Barcode Scanning Workflow

Angage ERP includes comprehensive mobile receiving:

1. Scan PO Barcode

   • Opens PO details
   • Shows expected items
   • Displays vendor info

2. Scan Item Barcodes

   • Validates against PO
   • Records quantity
   • Captures lot/serial
   • Takes photos

3. Complete Receipt

   • Generate GRN
   • Print labels
   • Update inventory
   • Notify stakeholders

Mobile Features

• Offline capability
• Photo documentation
• Signature capture
• Label printing
• Exception handling

How-To Guides

How to Receive Against PO

Desktop Process

1. Navigate to Purchase → Receipts
2. Click New Receipt
3. Select PO number
4. System shows:
   • Expected items
   • Ordered quantities
   • Previous receipts
5. Enter received quantities
6. Add receipt details:
   • Delivery note number
   • Carrier information
   • Condition notes
7. Save and validate

Mobile Process

1. Open mobile app
2. Tap Receive Goods
3. Scan PO barcode
4. For each item:
   • Scan product barcode
   • Enter/scan quantity
   • Capture lot/serial
   • Take photos if needed
5. Complete receipt
6. Get signature

How to Handle Discrepancies

Quantity Variances

Under Delivery

1. Receive actual quantity
2. Document shortage
3. Options:
   • Keep PO open
   • Request balance
   • Cancel remainder
4. Notify purchasing

Over Delivery

1. Check tolerance settings
2. If within tolerance:
   • Accept overage
   • Update PO
3. If exceeds:
   • Reject excess
   • Return to vendor
   • Get approval

Quality Issues

1. Flag items for inspection
2. Move to quarantine
3. Create inspection request
4. Document issues:
   • Photos
   • Descriptions
   • Samples
5. Await QC decision

How to Process Returns to Vendor

1. Create return document
2. Select items to return:
   • Defective goods
   • Wrong items
   • Excess delivery
3. Generate RMA
4. Print return labels
5. Schedule pickup
6. Track return status

How to Manage Lot/Serial Numbers

Lot Tracking

For batch-controlled items:

1. Enter/scan lot number
2. Record:
   • Manufacturing date
   • Expiry date
   • Quantity per lot
3. System validates
4. Creates lot record

Serial Tracking

For serialized items:

1. Scan each serial
2. Or enter range
3. System checks:
   • Duplicates
   • Format validity
   • Quantity match
4. Records ownership

How to Handle Urgent Receipts

For time-critical deliveries:

1. Use Express Receipt
2. Minimal verification
3. Quick put-away
4. Flag for later review
5. Complete documentation after

How to Receive Services

For non-physical items:

1. Create service receipt
2. Confirm completion:
   • Hours worked
   • Milestones met
   • Deliverables received
3. Attach evidence:
   • Timesheets
   • Reports
   • Certificates
4. Approve for payment

Advanced Features

Quality Integration

Inspection Workflows

1. Sampling Plans

   • Statistical sampling
   • 100% inspection
   • Skip lot
   • Reduced inspection

2. Test Protocols

   • Visual inspection
   • Measurements
   • Functional tests
   • Documentation review

3. Decision Making

   • Accept
   • Accept with deviation
   • Rework required
   • Reject

Put-Away Optimization

Directed Put-Away

System suggests locations:

• Based on item type
• Available space
• Zone preferences
• ABC classification
• FEFO/FIFO rules

Put-Away Execution

1. Generate put-away list
2. Assign to operator
3. Mobile-guided process
4. Scan confirmations
5. Update locations

Container Management

For container deliveries:

1. Receive container
2. Staged unpacking:
   • Scan container
   • Unpack items
   • Match to POs
   • Handle exceptions
3. Container return
4. Final reconciliation

Receipt Costing

Landed Cost Calculation

Include all costs:

• Product price
• Freight charges
• Customs duties
• Insurance
• Handling fees

Cost Allocation

Distribute costs by:

• Weight
• Volume
• Value
• Quantity
• Custom formula

Best Practices

Receiving Efficiency

• Schedule deliveries
• Prepare receiving area
• Have POs ready
• Use mobile devices
• Batch similar items

Accuracy Measures

• Verify documents first
• Count carefully
• Document everything
• Use technology
• Double-check criticals

Vendor Relations

• Communicate issues promptly
• Document all discrepancies
• Provide feedback
• Track performance
• Collaborate on improvements

Compliance & Control

• Follow procedures
• Maintain signatures
• Keep photo evidence
• Archive documents
• Enable audit trail

Configuration

Receipt Settings

Navigate to Settings → Purchase → Receipts:

• GRN Format: GRN-YYYY-00001
• Over-Receipt: Tolerance %
• Under-Receipt: Tolerance %
• Inspection Required: By category
• Put-Away: Directed/manual

Mobile Configuration

• Device types supported
• Offline mode settings
• Barcode formats
• Camera quality
• Label printer setup

Integration Points

• Quality management
• Warehouse management
• Accounts payable
• Inventory valuation
• Vendor portal

Performance Metrics

Key Indicators

• Receipt cycle time
• Accuracy rate
• Put-away efficiency
• Inspection pass rate
• Cost per receipt

Operational Reports

• Daily receipts summary
• Pending receipts
• Discrepancy report
• Quality statistics
• Productivity analysis

Troubleshooting

Common Issues

Cannot create receipt

• Check PO status
• Verify permissions
• Review location
• Check system date

Barcode not scanning

• Clean barcode
• Check scanner
• Verify format
• Try manual entry

Inventory not updating

• Check validation
• Review locations
• Verify quantities
• Check posting rules

Quality hold issues

• Review inspection setup
• Check routing rules
• Verify permissions
• Update status

Next Steps

Learn about Invoice Verification to understand three-way matching and payment processing.