Locations & Warehouses

Locations configuration manages your physical business locations, warehouses, and storage areas for inventory management and order fulfillment.

Overview

Locations enable you to:

• Configure warehouses
• Set up store locations
• Define storage zones
• Manage bin locations
• Control inventory by location
• Route orders to locations

Accessing Locations

Navigate to Settings → Locations from the main menu.

Location Overview

All Locations

Locations

Active Locations:
┌────────────────────────────────────────────────────────────────┐
│ Location           │ Type      │ Inventory │ Orders  │ Status  │
├────────────────────────────────────────────────────────────────┤
│ Main Warehouse     │ Warehouse │ 45,678 SKU│ Primary │ Active  │
│ East Coast DC      │ Warehouse │ 23,456 SKU│ Regional│ Active  │
│ West Coast DC      │ Warehouse │ 18,901 SKU│ Regional│ Active  │
│ Retail Store NYC   │ Store     │ 2,345 SKU │ Local   │ Active  │
│ Retail Store LA    │ Store     │ 1,890 SKU │ Local   │ Active  │
│ FBA Warehouse      │ 3PL       │ Managed   │ FBA     │ Active  │
│ Virtual Location   │ Virtual   │ Dropship  │ -       │ Active  │
└────────────────────────────────────────────────────────────────┘

Total SKUs Under Management: 92,270
Total Locations: 7

[+ Add Location]

Location Configuration

Warehouse Setup

Add/Edit Location

Basic Information:
├─ Location Name: [Main Warehouse]
├─ Location Code: [WH-MAIN]
├─ Location Type: [Warehouse ▼]
│  ├─ Warehouse
│  ├─ Distribution Center
│  ├─ Retail Store
│  ├─ Third-Party (3PL)
│  └─ Virtual (Dropship)
└─ Status: [Active ▼]

Address:
├─ Address Line 1: [1234 Industrial Parkway]
├─ Address Line 2: [Building A]
├─ City: [Chicago]
├─ State: [Illinois]
├─ ZIP Code: [60601]
├─ Country: [United States]
└─ Time Zone: [Central Time ▼]

Contact:
├─ Manager: [John Smith]
├─ Phone: [(555) 234-5678]
├─ Email: [[email protected]]
└─ Hours: [Mon-Fri 7AM-6PM, Sat 8AM-2PM]

[Cancel] [Save Location]

Location Settings

Location Settings: Main Warehouse

Inventory Settings:
├─ [x] Track inventory at this location
├─ [x] Allow negative inventory
├─ Costing Method: [Weighted Average ▼]
├─ Default Receiving Location: [Yes ▼]
└─ Default Shipping Location: [Yes ▼]

Order Fulfillment:
├─ [x] Fulfill online orders
├─ [x] Fulfill B2B orders
├─ [x] Allow customer pickup
├─ Priority: [1] (1 = highest)
└─ Cutoff Time: [3:00 PM ▼] for same-day shipping

Capacity:
├─ Total Bin Locations: [5,000]
├─ Active Products: [45,678]
├─ Pallet Positions: [2,500]
└─ Square Footage: [50,000]

Integrations:
├─ WMS Integration: [Connected to Manhattan]
├─ Shipping Manifest: [UPS, FedEx, USPS]
└─ Label Printer: [Zebra ZT410 (x4)]

[Save Settings]

Zones & Bins

Zone Configuration

Warehouse Zones: Main Warehouse

Zones:
┌────────────────────────────────────────────────────────────────┐
│ Zone   │ Type        │ Bins    │ Products│ Temp      │ Status  │
├────────────────────────────────────────────────────────────────┤
│ A      │ Bulk Storage│ 500     │ 12,345  │ Ambient   │ Active  │
│ B      │ Pick & Pack │ 2,000   │ 28,901  │ Ambient   │ Active  │
│ C      │ High Value  │ 200     │ 1,234   │ Ambient   │ Active  │
│ D      │ Oversized   │ 100     │ 567     │ Ambient   │ Active  │
│ E      │ Cold Storage│ 150     │ 890     │ 35-40°F   │ Active  │
│ F      │ Staging     │ 50      │ Variable│ Ambient   │ Active  │
│ R      │ Receiving   │ 20      │ Temp    │ Ambient   │ Active  │
│ S      │ Shipping    │ 30      │ Temp    │ Ambient   │ Active  │
└────────────────────────────────────────────────────────────────┘

[+ Add Zone]

Bin Locations

Bin Locations: Zone B (Pick & Pack)

Bin Structure:
├─ Format: [Zone]-[Aisle]-[Bay]-[Level]
├─ Example: B-01-05-A
└─ Total Bins in Zone: 2,000

Bin List:
┌────────────────────────────────────────────────────────────────┐
│ Bin ID   │ Type    │ Product         │ Qty  │ Capacity│ Status │
├────────────────────────────────────────────────────────────────┤
│ B-01-01-A│ Shelf   │ Widget Pro      │ 45   │ 100     │ Active │
│ B-01-01-B│ Shelf   │ Widget Standard │ 89   │ 100     │ Active │
│ B-01-01-C│ Shelf   │ Gadget Plus     │ 23   │ 50      │ Active │
│ B-01-02-A│ Shelf   │ Cable USB       │ 234  │ 500     │ Active │
│ B-01-02-B│ Shelf   │ Cable HDMI      │ 156  │ 500     │ Active │
└────────────────────────────────────────────────────────────────┘

Showing 5 of 2,000 bins | [Search] [Filter] [Export]

[+ Add Bin] [Bulk Import] [Print Labels]

Bin Configuration

Configure Bin: B-01-01-A

Bin Information:
├─ Bin ID: [B-01-01-A]
├─ Zone: [B - Pick & Pack]
├─ Aisle: [01]
├─ Bay: [01]
├─ Level: [A] (Floor level)
└─ Status: [Active ▼]

Physical Properties:
├─ Type: [Shelf ▼]
│  ├─ Shelf
│  ├─ Rack
│  ├─ Pallet
│  ├─ Floor
│  └─ Drawer
├─ Width: [24] inches
├─ Depth: [18] inches
├─ Height: [12] inches
└─ Max Weight: [50] lbs

Usage Rules:
├─ [x] Single SKU only
├─ [ ] Allow multiple SKUs
├─ Product Type: [Small Items ▼]
├─ Replenishment Priority: [High ▼]
└─ Pick Sequence: [15]

Current Contents:
├─ Product: Widget Pro (SKU: WDG-PRO-001)
├─ Quantity: 45 units
├─ Last Count: January 20, 2026
└─ Last Activity: January 22, 2026 (Pick)

[Clear Bin] [Move Contents] [Save]

Multi-Location Inventory

Inventory by Location

Inventory by Location: Widget Pro (WDG-PRO-001)

Total System Inventory: 1,234 units

Location Breakdown:
┌────────────────────────────────────────────────────────────────┐
│ Location        │ On Hand │ Reserved│ Available│ Reorder      │
├────────────────────────────────────────────────────────────────┤
│ Main Warehouse  │ 567     │ 45      │ 522      │ 100          │
│ East Coast DC   │ 345     │ 23      │ 322      │ 50           │
│ West Coast DC   │ 234     │ 12      │ 222      │ 50           │
│ Retail Store NYC│ 45      │ 0       │ 45       │ 20           │
│ Retail Store LA │ 43      │ 0       │ 43       │ 20           │
├────────────────────────────────────────────────────────────────┤
│ Total           │ 1,234   │ 80      │ 1,154    │              │
└────────────────────────────────────────────────────────────────┘

Bin Locations (Main Warehouse):
├─ B-01-01-A: 45 units (pick location)
├─ A-05-12-C: 522 units (bulk storage)
└─ Total: 567 units

[Transfer Stock] [Adjust Inventory]

Transfer Rules

Inter-Location Transfer Rules

Auto-Replenishment:
├─ [x] Enable automatic transfers
├─ Trigger: When available < reorder point
├─ Source Priority:
│  1. Main Warehouse
│  2. Nearest DC
│  3. Any location with stock
└─ Lead Time: [2] days

Transfer Approval:
├─ Auto-approve < $[1,000] value
├─ Manager approval $1,000-$10,000
└─ Director approval > $10,000

Transfer Cost Allocation:
├─ Freight: [Shipping location ▼]
├─ Handling: [Shared equally ▼]
└─ GL Account: [5400 - Internal Transfer]

[Save Transfer Rules]

Order Routing

Fulfillment Rules

Order Fulfillment Routing

Default Routing:
├─ Method: [Closest to Customer ▼]
│  ├─ Closest to Customer
│  ├─ Lowest Cost
│  ├─ Fastest Delivery
│  ├─ Location Priority
│  └─ Inventory Availability
└─ Split Orders: [x] Allow split shipments

Location Priority:
1. Main Warehouse (Priority 1)
2. East Coast DC (Priority 2)
3. West Coast DC (Priority 2)
4. Retail Stores (Priority 3)

Special Rules:
┌────────────────────────────────────────────────────────────────┐
│ Rule              │ Condition           │ Route To              │
├────────────────────────────────────────────────────────────────┤
│ VIP Customers     │ Customer tag = VIP  │ Main Warehouse        │
│ Large Orders      │ Order > $5,000      │ Main Warehouse        │
│ West Coast        │ Ship to CA, WA, OR  │ West Coast DC         │
│ Store Pickup      │ Pickup selected     │ Selected Store        │
│ Hazmat Items      │ Contains hazmat     │ Main Warehouse        │
└────────────────────────────────────────────────────────────────┘

[+ Add Rule]

Reports

Location Performance

Location Performance Report

Period: January 2026

Performance Metrics:
┌────────────────────────────────────────────────────────────────┐
│ Location        │ Orders │ Units   │ On-Time │ Accuracy       │
├────────────────────────────────────────────────────────────────┤
│ Main Warehouse  │ 2,345  │ 12,567  │ 98.5%   │ 99.8%          │
│ East Coast DC   │ 1,234  │ 6,789   │ 97.2%   │ 99.5%          │
│ West Coast DC   │ 890    │ 4,567   │ 96.8%   │ 99.2%          │
│ Retail NYC      │ 234    │ 567     │ 99.1%   │ 100%           │
│ Retail LA       │ 189    │ 456     │ 98.9%   │ 99.7%          │
├────────────────────────────────────────────────────────────────┤
│ Total/Average   │ 4,892  │ 24,946  │ 98.1%   │ 99.6%          │
└────────────────────────────────────────────────────────────────┘

[Export] [View Details]

Best Practices

Location Setup

• Use clear naming conventions
• Define zones logically
• Set appropriate capacity
• Configure proper cutoffs

Inventory Management

• Maintain accurate counts
• Use reorder points
• Monitor slow movers
• Optimize bin placement

Operations

• Route orders efficiently
• Track performance metrics
• Review fulfillment rates
• Optimize layouts periodically

Troubleshooting

Common Issues

Inventory mismatch

• Perform cycle count
• Review transfer history
• Check adjustment logs
• Verify receiving records

Orders routing wrong

• Review routing rules
• Check location priority
• Verify inventory levels
• Review special rules

Bin full or empty

• Run replenishment
• Check capacity settings
• Review bin assignments
• Adjust product placement

Related Documentation

Learn about Stock Transfers for moving inventory between locations.