Bank Accounts

Bank Accounts management provides configuration and tracking for all company bank accounts used in financial transactions.

Overview

Bank Accounts enable you to:

Configure bank accounts
Track account balances
Process bank transactions
Reconcile statements
Manage payment methods
Monitor cash flow

Accessing Bank Accounts

Navigate to Finance → Bank Accounts from the main menu.

Bank Account List

Viewing Accounts

Bank Accounts

┌────────────────────────────────────────────────────────────────┐
│ Account Name      │ Bank       │ Account #   │ Balance │Status │
├────────────────────────────────────────────────────────────────┤
│ Operating Account │ First Bank │ ****4567    │$145,678 │Active │
│ Savings Account   │ First Bank │ ****7890    │$250,000 │Active │
│ Payroll Account   │ First Bank │ ****1234    │ $45,678 │Active │
│ Merchant Account  │ Stripe     │ ****5678    │ $12,345 │Active │
│ Euro Account      │ Euro Bank  │ ****9012    │ €25,678 │Active │
└────────────────────────────────────────────────────────────────┘

Total Balance (USD): $478,701.00

[+ Add Bank Account]

Adding Bank Accounts

New Bank Account

Add Bank Account

Account Information:
├─ Account Name: [_________________________]
├─ Account Type: [Checking ▼]
│  ├─ Checking
│  ├─ Savings
│  ├─ Money Market
│  ├─ Merchant/Gateway
│  └─ Credit Card
└─ Status: [Active ▼]

Bank Details:
├─ Bank Name: [_________________________]
├─ Account Number: [_________________________]
├─ Routing Number: [_________________________]
├─ SWIFT/BIC (international): [_________]
└─ Branch: [_________________________]

Settings:
├─ Currency: [USD ▼]
├─ GL Account: [1010 - Cash ▼]
├─ Opening Balance: $[0.00]
├─ Opening Date: [01/01/2026]
└─ Minimum Balance Alert: $[_____]

Permissions:
├─ [x] Allow deposits
├─ [x] Allow payments
├─ [x] Allow transfers
└─ [ ] Require approval for transactions > $[_____]

[Cancel] [Save Account]

Account Details

Viewing Account

Bank Account: Operating Account

Account Information:
├─ Bank: First National Bank
├─ Account: ****4567
├─ Type: Checking
├─ Currency: USD
├─ GL Account: 1010
└─ Status: Active

Balance Summary:
├─ Book Balance: $145,678.90
├─ Bank Balance: $147,234.56
├─ Uncleared: $1,555.66 (3 items)
├─ Available: $145,678.90
└─ Last Reconciled: January 15, 2026

This Month:
├─ Deposits: $234,567.89 (45 transactions)
├─ Payments: $198,456.78 (89 transactions)
└─ Net Change: +$36,111.11

[Transactions] [Reconcile] [Transfer] [Edit]

Bank Transactions

Transaction History

Bank Transactions: Operating Account

Filter: [All Types ▼] [Date Range ▼] [Status ▼]

┌────────────────────────────────────────────────────────────────┐
│ Date      │ Reference    │ Description        │ Amount │ Status│
├────────────────────────────────────────────────────────────────┤
│ Jan 22    │ RCP-2026-089│ Customer Payment   │+$4,950 │Cleared│
│ Jan 22    │ CHK-1045    │ Vendor Payment     │-$5,678 │Pending│
│ Jan 21    │ DEP-2026-023│ Daily Deposit      │+$15,000│Cleared│
│ Jan 21    │ ACH-2026-045│ Payroll            │-$25,678│Cleared│
│ Jan 20    │ RCP-2026-085│ Customer Payment   │+$8,234 │Cleared│
│ Jan 20    │ FEE-012345  │ Bank Fee           │ -$35.00│Cleared│
└────────────────────────────────────────────────────────────────┘

Running Balance: $145,678.90

Recording Transactions

Record Bank Transaction

Account: Operating Account

Transaction Type:
○ Deposit
○ Payment
● Transfer
○ Bank Fee
○ Interest

Transfer Details:
├─ From: [Operating Account ▼]
├─ To: [Savings Account ▼]
├─ Amount: $[25,000.00]
├─ Date: [01/22/2026]
├─ Reference: [_________________]
└─ Memo: [_________________]

[Cancel] [Record Transaction]

Bank Reconciliation

Reconciliation Process

Bank Reconciliation: Operating Account

Statement Information:
├─ Statement Date: [01/31/2026]
├─ Statement Balance: $[147,234.56]
└─ Statement Reference: [_________________]

Book Balance: $145,678.90
Statement Balance: $147,234.56
Difference: $1,555.66

Unreconciled Items:
┌────────────────────────────────────────────────────────────────┐
│ [x] │ Date    │ Reference  │ Description      │ Amount        │
├────────────────────────────────────────────────────────────────┤
│ [ ] │ Jan 22  │ CHK-1045  │ ABC Electronics  │ -$1,234.56    │
│ [ ] │ Jan 22  │ CHK-1046  │ Global Parts     │ -$321.10      │
│ [x] │ Jan 20  │ DEP-2026  │ Deposit in Transit│ +$1,555.66   │
└────────────────────────────────────────────────────────────────┘

Summary:
├─ Items Cleared: 1
├─ Outstanding Checks: 2 ($1,555.66)
├─ Deposits in Transit: 0 ($0.00)
└─ Adjusted Difference: $0.00 ✓

[Finish Later] [Complete Reconciliation]

Transfers

Bank Transfer

Bank Transfer

Transfer From: [Operating Account ▼]
Current Balance: $145,678.90

Transfer To: [Savings Account ▼]
Current Balance: $250,000.00

Transfer Amount: $[25,000.00]
Transfer Date: [01/22/2026]
Reference: [Monthly Savings Transfer]

Post-Transfer Balances:
├─ Operating: $120,678.90
└─ Savings: $275,000.00

[Cancel] [Execute Transfer]

Best Practices

Account Management

Reconcile regularly
Monitor balances
Review transactions
Set up alerts

Security

Limit access
Use approval workflows
Audit regularly
Protect credentials

Cash Management

Forecast cash needs
Maintain minimum balances
Plan transfers
Monitor trends

Troubleshooting

Common Issues

Balance doesn't match

Check pending items
Review reconciliation
Look for duplicates
Verify all entries

Transaction missing

Check date range
Verify account
Review filters
Import statement

Reconciliation won't complete

Verify statement balance
Clear all items
Check for differences
Review adjustments

Bank Accounts ​

Overview ​

Accessing Bank Accounts ​

Bank Account List ​

Viewing Accounts ​

Adding Bank Accounts ​

New Bank Account ​

Account Details ​

Viewing Account ​

Bank Transactions ​

Transaction History ​

Recording Transactions ​

Bank Reconciliation ​

Reconciliation Process ​

Transfers ​

Bank Transfer ​

Best Practices ​

Account Management ​

Security ​

Cash Management ​

Troubleshooting ​

Common Issues ​