Attendance Tracking

Attendance tracking monitors employee work hours, shifts, and time management. This guide covers all aspects of attendance management in Angage ERP.

Overview

The attendance system enables you to:

• Track clock in/out times
• Manage employee shifts
• Monitor overtime and breaks
• Handle attendance regularization
• Generate attendance reports
• Integrate with payroll

Accessing Attendance

Navigate to HRM → Attendance to access the attendance dashboard.

Understanding Attendance

Attendance Statuses

Status	Code	Description
Present	P	Normal attendance
Absent	A	No attendance recorded
Half Day	HD	Partial attendance
On Leave	L	Approved leave
Holiday	H	Company holiday
Week Off	WO	Scheduled day off
Late	LT	Arrived after grace period
Early Exit	EE	Left before shift end

Attendance Methods

Method	Description
Manual Entry	HR enters attendance
Self Check-in	Employee web/mobile
Biometric	Fingerprint/face scan
RFID/Card	Swipe card readers
GPS/Location	Mobile location-based

Recording Attendance

Manual Attendance Entry

1. Navigate to HRM → Attendance → Daily
2. Select date and department
3. For each employee:
   • Enter check-in time
   • Enter check-out time
   • Add break times (if applicable)
   • Select status
4. Click Save

Bulk Attendance Upload

For batch processing:

1. Go to HRM → Attendance → Import
2. Download template
3. Fill attendance data:
   • Employee ID
   • Date
   • Check-in time
   • Check-out time
   • Status
4. Upload file
5. Review and confirm

Biometric Integration

Connect biometric devices:

1. Go to Settings → HRM → Attendance → Devices
2. Add device:
   • Device name/ID
   • IP address
   • Port number
   • Device type
3. Configure sync schedule
4. Map device to location
5. Test connection

How-To Guides

How to Configure Shifts

Creating Shifts

1. Go to Settings → HRM → Shifts
2. Click New Shift
3. Define shift parameters:

Field	Description
Shift Name	Identifier (e.g., "Day Shift")
Start Time	Shift begins
End Time	Shift ends
Grace Period	Late arrival tolerance
Half Day Hours	Minimum for half day
Full Day Hours	Minimum for full day
Break Duration	Allowed break time

4. Set working days
5. Configure overtime rules
6. Save shift

Shift Types

Fixed Shifts:

• Same time daily
• Regular schedule
• Easy tracking

Flexible Shifts:

• Variable start/end
• Core hours required
• Total hours tracked

Rotating Shifts:

• Weekly/monthly rotation
• Multiple patterns
• Auto-assignment

How to Assign Shifts to Employees

Individual Assignment

1. Open employee profile
2. Go to Attendance tab
3. Select default shift
4. Set effective date
5. Save

Bulk Assignment

1. Go to HRM → Attendance → Shift Assignment
2. Select department/employees
3. Choose shift
4. Set date range
5. Apply assignment

Shift Calendar

View and manage shifts:

• Calendar view of assignments
• Drag-and-drop changes
• Conflict detection
• Coverage overview

How to Set Up Break Policies

Break Configuration

1. Go to Settings → HRM → Breaks
2. Create break types:
   • Lunch break
   • Tea break
   • Prayer break
3. Set duration and timing
4. Configure rules:
   • Paid/unpaid
   • Fixed/flexible
   • Auto-deduct

Break Tracking

Employees record breaks:

1. Clock out for break
2. Clock in after break
3. System tracks duration
4. Alerts for overdue breaks

How to Handle Overtime

Overtime Rules

Configure overtime calculation:

Type	Trigger	Rate
Regular OT	After shift hours	1.5x
Weekend OT	Work on week off	2x
Holiday OT	Work on holiday	2.5x
Night OT	Night shift premium	1.25x

Overtime Approval

1. Employee works overtime
2. System records extra hours
3. Manager reviews and approves
4. Approved OT links to payroll

Overtime Limits

Set maximum overtime:

• Daily limit (e.g., 4 hours)
• Weekly limit (e.g., 20 hours)
• Monthly limit (e.g., 60 hours)
• Alert when approaching limit

How to Process Attendance Regularization

Regularization Requests

For missed punches or corrections:

1. Employee submits request:

   • Select date
   • Enter correct times
   • Provide reason
   • Attach proof (if required)

2. Manager reviews:

   • View original vs requested
   • Approve or reject
   • Add comments

3. System updates:

   • Attendance corrected
   • Audit trail maintained

Common Regularization Reasons

• Forgot to punch
• Biometric not working
• Off-site work
• Emergency situation
• System error

How to Generate Attendance Reports

Standard Reports

Report	Description
Daily Attendance	Day-wise summary
Monthly Summary	Month-wise totals
Late Coming	Late arrival report
Early Leaving	Early exit report
Overtime Report	OT hours summary
Absenteeism	Absence patterns

Generating Reports

1. Go to HRM → Attendance → Reports
2. Select report type
3. Choose parameters:
   • Date range
   • Department/employee
   • Status filter
4. Generate report
5. Export (PDF/Excel/CSV)

Scheduled Reports

Automate report delivery:

1. Set up report schedule
2. Choose frequency (daily/weekly/monthly)
3. Select recipients
4. Configure format
5. Enable automation

How to Manage Late Coming/Early Leaving

Late Coming Rules

Configure late policies:

• Grace period (e.g., 10 minutes)
• Half-day conversion (e.g., 3 late = 1 half day)
• Salary deduction rules
• Warning thresholds

Late Tracking

System automatically:

1. Compares check-in vs shift start
2. Applies grace period
3. Marks as Late if exceeded
4. Tracks late count
5. Applies penalties

Early Leaving

Monitor early exits:

• Track exit time vs shift end
• Require approval for early leave
• Apply half-day rules
• Generate alerts

Advanced Features

Attendance Analytics

Dashboard Metrics

• Attendance Rate - Present / Total
• Punctuality Rate - On-time / Present
• Average Hours - Mean daily hours
• Overtime Trend - OT patterns
• Absenteeism Rate - Absent / Total

Trend Analysis

View patterns:

• Day-of-week trends
• Monthly comparisons
• Department benchmarks
• Individual patterns

Geo-Fencing

Location-based attendance:

1. Define work locations
2. Set geo-fence radius
3. Enable location capture
4. Validate check-ins
5. Flag exceptions

Mobile Attendance

Employee mobile app features:

• GPS-based check-in
• Photo capture
• Offline support
• Multiple location support
• Real-time sync

Biometric Integration

Supported devices:

• Fingerprint scanners
• Face recognition
• Iris scanners
• Palm scanners
• Multi-modal devices

Best Practices

⏰ Time Management

• Set reasonable grace periods
• Clear shift communication
• Regular schedule reviews
• Fair overtime distribution

📊 Data Accuracy

• Daily attendance review
• Prompt regularization processing
• Device maintenance schedule
• Regular data audits

📋 Policy Compliance

• Document attendance policies
• Consistent enforcement
• Employee acknowledgment
• Regular policy updates

🔧 System Maintenance

• Device health monitoring
• Sync verification
• Backup schedules
• Software updates

Configuration

Attendance Settings

Navigate to Settings → HRM → Attendance:

• Attendance Cycle - Start day of week
• Grace Period - Default tolerance
• Auto-Absent - Mark absent if no punch
• Overtime Threshold - Hours to trigger OT
• Break Deduction - Auto-deduct breaks

Device Settings

• Sync Frequency - Pull interval
• Offline Mode - Allow offline punches
• Photo Capture - Require selfie
• Location Capture - Enable GPS

Alert Settings

• Late Arrival - Notify manager
• Early Exit - Require approval
• Missed Punch - Reminder notification
• Overtime Alert - Threshold notification

Troubleshooting

Common Issues

Attendance not syncing

• Check device connectivity
• Verify sync schedule
• Review error logs
• Restart sync service

Incorrect hours calculated

• Verify shift assignment
• Check break deductions
• Review overtime rules
• Audit time entries

Biometric not recognizing

• Re-enroll employee
• Clean device sensor
• Check lighting conditions
• Verify device calibration

Mobile check-in failing

• Enable location services
• Check internet connection
• Verify geo-fence settings
• Update mobile app

Next Steps

Learn about Leave Management to handle employee leave requests and balances.