Barcode Scanner

The Barcode Scanner enables rapid inventory operations using barcode scanning technology for receiving, picking, counting, and transfers.

Overview

Barcode Scanner enables you to:

• Scan products for quick lookup
• Receive inventory shipments
• Pick orders efficiently
• Perform cycle counts
• Process transfers
• Update bin locations

Accessing Barcode Scanner

Navigate to Inventory → Barcode Scanner from the main menu, or access via mobile device.

Scanner Interface

Main Scanner Screen

Barcode Scanner

Mode: [Select Mode ▼]
├─ Quick Lookup
├─ Receiving
├─ Picking
├─ Cycle Count
├─ Stock Transfer
└─ Bin Management

Location: [Main Warehouse ▼]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Scan barcode or enter manually:
[________________________] [Scan]

Recent Scans:
├─ WDG-PRO-001 - Widget Pro (2 sec ago)
├─ GDG-PLS-001 - Gadget Plus (15 sec ago)
└─ CBL-KIT-001 - Cable Kit (1 min ago)

[Camera Scan] [Manual Entry]

Scanner Modes

Quick Lookup

Quick Lookup Mode

Scan product to view details

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Scanned: WDG-PRO-001

Product: Widget Pro
SKU: WDG-PRO-001
Barcode: 012345678901

Stock Information:
├─ Main Warehouse: 156 units
│  ├─ Bin A-01-01: 50
│  ├─ Bin A-01-02: 56
│  └─ Bin A-02-01: 50
├─ East Branch: 45 units
└─ West Branch: 23 units

Total Stock: 224 units
Reserved: 12 units
Available: 212 units

Price: $79.99

[View Full Details] [Add to Cart] [Scan Next]

Receiving Mode

Receiving Mode

Purchase Order: [PO-2026-0089 ▼]
Supplier: ABC Electronics

Expected Items:
┌────────────────────────────────────────────────────────────┐
│ Product          │ Ordered │ Received │ Remaining          │
├────────────────────────────────────────────────────────────┤
│ Widget Pro       │ 100     │ 0        │ 100                │
│ Gadget Plus      │ 50      │ 0        │ 50                 │
│ Cable Kit        │ 200     │ 0        │ 200                │
└────────────────────────────────────────────────────────────┘

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Scan item to receive:
[________________________] [Scan]

Last Scanned: Widget Pro
Quantity: [1] [+] [-] [Enter Custom]

Destination Bin: [A-01-01 ▼]

[Receive Item] [Skip] [Cancel Receiving]

Picking Mode

Picking Mode

Sales Order: SO-2026-0125
Customer: Acme Corporation

Pick List:
┌────────────────────────────────────────────────────────────┐
│ Status │ Product          │ Bin     │ Qty │ Picked        │
├────────────────────────────────────────────────────────────┤
│ ○      │ Widget Pro       │ A-01-01 │ 10  │ 0             │
│ ○      │ Gadget Plus      │ A-02-03 │ 5   │ 0             │
│ ○      │ Cable Kit        │ B-01-02 │ 20  │ 0             │
└────────────────────────────────────────────────────────────┘

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Current Item: Widget Pro
Location: Aisle A, Row 01, Bin 01 → [Navigate]

Scan item to confirm pick:
[________________________] [Scan]

Quantity to Pick: [10]

[Confirm Pick] [Short Pick] [Skip Item]

Cycle Count Mode

Cycle Count Mode

Count: CC-2026-0023
Location: Main Warehouse - Aisle A

Progress: 15 of 45 bins counted

Current Bin: A-03-01
Expected Products: 3

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Scan product and enter count:
[________________________] [Scan]

Bin Contents:
┌────────────────────────────────────────────────────────────┐
│ Product          │ System │ Counted │ Variance             │
├────────────────────────────────────────────────────────────┤
│ Power Supply     │ 25     │ [__]    │ -                    │
│ Adapter Cable    │ 50     │ [__]    │ -                    │
│ Connector Pack   │ 100    │ [__]    │ -                    │
└────────────────────────────────────────────────────────────┘

[Count Mode: ○ Blind  ● Show Expected]

[Save Counts] [Next Bin] [Cancel Count]

Transfer Mode

Transfer Mode

Transfer: TRF-2026-0089
From: Main Warehouse → To: West Branch

Items to Transfer:
┌────────────────────────────────────────────────────────────┐
│ Status │ Product          │ From Bin│ Qty │ Scanned       │
├────────────────────────────────────────────────────────────┤
│ ✓      │ Widget Pro       │ A-01-01 │ 10  │ 10            │
│ ○      │ Gadget Plus      │ A-02-03 │ 5   │ 0             │
│ ○      │ Power Supply     │ B-01-02 │ 10  │ 0             │
└────────────────────────────────────────────────────────────┘

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Next Item: Gadget Plus
Pick from: Bin A-02-03

Scan to confirm:
[________________________] [Scan]

[Confirm Item] [Short] [Skip]

Barcode Configuration

Supported Barcodes

Format	Description	Example
UPC-A	12-digit retail	012345678901
EAN-13	13-digit international	5901234123457
Code 128	Variable length	ABC-123-XYZ
Code 39	Alphanumeric	WDG-PRO-001
QR Code	2D matrix	[complex data]
DataMatrix	2D compact	[complex data]

Barcode Settings

Barcode Scanner Settings

Scan Settings:
├─ Auto-submit on scan: [x]
├─ Scan confirmation sound: [x]
├─ Vibrate on scan: [x]
└─ Continuous scan mode: [ ]

Barcode Formats:
├─ [x] UPC-A / UPC-E
├─ [x] EAN-13 / EAN-8
├─ [x] Code 128
├─ [x] Code 39
├─ [x] QR Code
└─ [x] DataMatrix

Camera Settings:
├─ Camera: [Rear Camera ▼]
├─ Torch/Flash: [Auto ▼]
└─ Focus Mode: [Auto ▼]

[Save Settings]

Product Barcode Management

Assigning Barcodes

Product Barcodes: Widget Pro

Primary Barcode:
├─ Type: EAN-13
├─ Value: 5901234123457
└─ [Change] [Print]

Additional Barcodes:
┌────────────────────────────────────────────────────────────┐
│ Type     │ Value           │ Description    │ Action      │
├────────────────────────────────────────────────────────────┤
│ UPC-A    │ 012345678901    │ Retail barcode │ [Remove]    │
│ Internal │ WDG-PRO-001     │ SKU            │ [Remove]    │
│ Custom   │ WIDGET-PRO-2026 │ Supplier code  │ [Remove]    │
└────────────────────────────────────────────────────────────┘

[+ Add Barcode]

Generating Barcodes

Generate Barcode

Product: Widget Pro
SKU: WDG-PRO-001

Barcode Type:
○ EAN-13 (auto-generate)
○ Code 128 (from SKU)
○ QR Code (with product info)
○ Custom value

For QR Code, include:
[x] Product name
[x] SKU
[x] Price
[ ] Description
[ ] URL link

Preview:
┌─────────────────┐
│ ║║│║│║║│║║│║║║ │
│ 5901234123457   │
└─────────────────┘

[Cancel] [Generate & Save]

Printing Barcodes

Label Printing

Print Barcode Labels

Product: Widget Pro

Label Format:
○ Small (1" x 0.5") - Barcode only
○ Medium (2" x 1") - Barcode + SKU
○ Large (3" x 2") - Full product info
○ Custom size

Quantity: [10]

Label Content:
┌─────────────────────────────┐
│ Widget Pro                  │
│ SKU: WDG-PRO-001           │
│                            │
│ ║║│║│║║│║║│║║║             │
│ 5901234123457              │
│                            │
│ $79.99                     │
└─────────────────────────────┘

Printer: [Zebra ZD420 ▼]

[Preview] [Print Labels]

Bulk Label Printing

Bulk Barcode Printing

Select Products:
[x] Widget Pro (WDG-PRO-001) - 10 labels
[x] Gadget Plus (GDG-PLS-001) - 5 labels
[x] Cable Kit (CBL-KIT-001) - 20 labels

Total Labels: 35

Label Settings:
├─ Format: [Medium ▼]
├─ Include price: [ ]
├─ Include bin location: [x]
└─ Copies per product: [1]

[Preview All] [Print All]

Mobile Scanner

Mobile App Features

Mobile Barcode Scanner

Device: iPhone / Android

Features:
├─ Camera-based scanning
├─ Offline mode support
├─ Batch scanning
├─ Real-time sync
└─ Location awareness

Offline Queue:
├─ 5 receives pending sync
├─ 12 picks pending sync
└─ [Sync Now]

Battery Saving:
├─ Screen brightness: [Auto ▼]
├─ Auto-sleep: [2 minutes ▼]
└─ Low power mode: [ ]

Sync Settings

Scanner Sync Settings

Sync Mode:
○ Real-time (requires connection)
○ Batch (sync periodically)
○ Manual (sync on demand)

Auto-sync Interval: [5 minutes ▼]

Offline Storage:
├─ Cached products: 688
├─ Pending transactions: 17
└─ Last sync: 2 minutes ago

Conflict Resolution:
○ Server wins (overwrite local)
○ Local wins (keep local changes)
○ Ask each time

[Sync Now] [Clear Cache]

Scanner Reports

Scan Activity Report

Scanner Activity Report

Date: January 22, 2026
User: John Smith

Activity Summary:
┌────────────────────────────────────────────────────────────┐
│ Mode            │ Scans  │ Items    │ Errors  │ Time      │
├────────────────────────────────────────────────────────────┤
│ Receiving       │ 156    │ 350 units│ 2       │ 1h 23m    │
│ Picking         │ 89     │ 145 units│ 0       │ 45m       │
│ Cycle Count     │ 234    │ 234 bins │ 5       │ 2h 15m    │
│ Quick Lookup    │ 45     │ 45 items │ 0       │ 12m       │
├────────────────────────────────────────────────────────────┤
│ Total           │ 524    │ -        │ 7       │ 4h 35m    │
└────────────────────────────────────────────────────────────┘

Scan Errors:
├─ Barcode not found: 5
├─ Invalid barcode: 2
└─ Scan timeout: 0

[Export Report]

Best Practices

Scanning Efficiency

• Keep scanner clean
• Ensure good lighting
• Hold steady while scanning
• Use appropriate distance

Barcode Quality

• Print labels clearly
• Protect from damage
• Use appropriate size
• Test after printing

Mobile Usage

• Keep device charged
• Sync frequently
• Handle offline mode
• Maintain updates

Troubleshooting

Common Issues

Barcode not scanning

• Clean scanner lens
• Check lighting conditions
• Verify barcode quality
• Try manual entry

Product not found

• Verify barcode assigned
• Check barcode format
• Update product database
• Sync if offline

Sync errors

• Check network connection
• Verify credentials
• Review conflict resolution
• Contact support

Scanner disconnected

• Check Bluetooth pairing
• Verify USB connection
• Restart scanner
• Check battery level

Related Documentation

Learn about Stock Transfers and Stock Adjustments for related operations.