Quality Inspections

Quality inspections verify that products and materials meet defined quality standards at various stages of the supply chain. This guide covers performing and managing inspections.

Overview

Quality inspections enable you to:

• Inspect incoming materials
• Check in-process quality
• Verify finished products
• Document inspection results
• Track inspection history
• Generate inspection reports

Accessing Inspections

Navigate to Quality → Inspections to manage quality inspections.

Understanding Inspections

Inspection Types

Type	Description	Trigger
Incoming	Verify received goods	Receipt
In-Process	Monitor production	Milestone
Final	Check finished goods	Completion
Periodic	Scheduled checks	Calendar
Re-Inspection	Verify corrections	After rework

Inspection Status

Status	Description
Pending	Awaiting inspection
In Progress	Being inspected
Passed	Meets criteria
Failed	Does not meet criteria
Conditional	Passed with notes
On Hold	Pending decision

Inspection Results

Result	Action
Accept	Release to inventory
Reject	Return or dispose
Accept on Deviation	Use with approval
Rework	Send for correction
Hold	Await further action

Performing Inspections

Starting an Inspection

1. Go to Quality → Inspections
2. View pending inspections
3. Select item to inspect
4. Click Start Inspection
5. System opens inspection form

Inspection Process

1. Preparation

   • Gather documents
   • Prepare equipment
   • Review criteria

2. Execution

   • Follow checklist
   • Record measurements
   • Document observations

3. Decision

   • Evaluate results
   • Make determination
   • Record decision

4. Completion

   • Submit inspection
   • Route for approval
   • Update status

How-To Guides

How to Perform Incoming Inspection

Receiving Inspection

When goods arrive:

1. Receipt triggers inspection
2. Items placed in quarantine
3. Inspection notification sent
4. Inspector accesses queue

Inspection Steps

1. Verify Documentation

   • Packing slip matches PO
   • Certificates present
   • Labels correct

2. Visual Inspection

   • Packaging condition
   • Product appearance
   • Damage check

3. Quantity Check

   • Count matches documents
   • Units correct
   • No shortages

4. Quality Check

   • Dimensional verification
   • Material verification
   • Sample testing (if required)

5. Record Results

   • Complete checklist
   • Note any issues
   • Attach photos if needed

6. Make Decision

   • Accept/Reject/Hold
   • Add comments
   • Submit inspection

How to Create Inspection Checklists

Checklist Components

Component	Description
Item	What to check
Criteria	How to evaluate
Method	How to check
Standard	Target value
Tolerance	Acceptable range

Creating a Checklist

1. Go to Settings → Quality → Checklists
2. Click New Checklist
3. Enter basic information:
   • Name
   • Description
   • Applicable items
4. Add check items:
   • Visual checks
   • Measurements
   • Tests
5. Define criteria for each
6. Save checklist

Checklist Example

Checklist: Raw Material Inspection

☐ Documentation Complete
  Criteria: All required docs present

☐ Visual Appearance
  Criteria: No visible defects

☐ Dimensions (Length)
  Standard: 100mm ±2mm
  Method: Caliper measurement

☐ Weight
  Standard: 500g ±10g
  Method: Calibrated scale

☐ Material Certificate
  Criteria: Matches specification

How to Use Sampling Plans

Sampling Methods

Method	Description	When to Use
100%	Inspect all	Critical items
AQL	Statistical	Large lots
Skip-Lot	Reduced	Trusted suppliers
Random	Random selection	Verification

AQL Sampling Setup

1. Go to Settings → Quality → Sampling
2. Select AQL table (Level I, II, III)
3. Set acceptable quality level
4. Configure for item categories

AQL Example

Lot Size: 1,000 units
AQL Level: II
AQL: 1.0%

Sample Size: 80 units
Accept: ≤ 2 defects
Reject: ≥ 3 defects

How to Record Inspection Results

Recording Measurements

For each check item:

1. Perform measurement
2. Enter actual value
3. System compares to standard
4. Pass/Fail determined

Recording Observations

For visual/subjective items:

1. Perform check
2. Select Pass/Fail
3. Add comments
4. Attach photos if needed

Batch Recording

For multiple items:

1. Enter sample readings
2. System calculates statistics
3. Compare to limits
4. Determine lot decision

How to Handle Failed Inspections

Failure Process

1. Mark inspection as Failed
2. Document defects found
3. Create Non-Conformance Report
4. Determine disposition:
   • Return to supplier
   • Rework
   • Scrap
   • Use as-is (with approval)

Supplier Notification

For incoming failures:

1. Generate supplier NCR
2. Include defect details
3. Request corrective action
4. Track response

How to Approve Inspections

Approval Workflow

Inspector → Submit → Quality Lead Review →
Approve/Reject → Release/Quarantine

Approval Actions

Action	Result
Approve	Confirms inspection decision
Reject	Returns to inspector
Override	Changes decision (with authority)

How to Generate Inspection Reports

Standard Reports

Report	Content
Inspection Summary	All inspections by period
Pass/Fail Report	Results breakdown
Supplier Quality	By vendor
Defect Analysis	Common defects

Custom Reports

Build custom views:

1. Go to Quality → Reports
2. Select Custom Report
3. Choose fields
4. Set filters
5. Generate report

Advanced Features

Automated Inspections

Trigger-based inspections:

• Auto-create on receipt
• Scheduled periodic
• Milestone-based
• Exception-triggered

Mobile Inspections

Inspect anywhere:

• Mobile app support
• Barcode scanning
• Photo capture
• Offline capability

Equipment Integration

Connect to instruments:

• Direct measurement capture
• Calibration tracking
• SPC integration
• Automated recording

Certificate Management

Handle quality certificates:

• Store certificates
• Link to inspections
• Track expiry
• Verify authenticity

Best Practices

🔍 Preparation

• Calibrated equipment
• Current documents
• Clean work area
• Trained inspectors

✓ Execution

• Follow procedures
• Complete all checks
• Document thoroughly
• No shortcuts

📋 Documentation

• Clear descriptions
• Supporting evidence
• Traceability
• Timely recording

📊 Follow-Up

• Address failures
• Track corrective actions
• Analyze trends
• Continuous improvement

Configuration

Inspection Settings

Navigate to Settings → Quality → Inspections:

• Auto-Create - Trigger rules
• Sampling Plans - AQL tables
• Hold Rules - Quarantine config
• Approval Workflow - Who approves

Checklist Settings

• Templates - Standard checklists
• Items - Check points
• Criteria - Standards
• Categories - Organization

Integration Settings

• Inventory - Stock integration
• Warehouse - Location handling
• Purchase - Supplier linking
• Notifications - Alert rules

Troubleshooting

Common Issues

Inspection not created

• Check trigger configuration
• Verify item requires inspection
• Review workflow rules
• Check permissions

Cannot complete inspection

• All items must be checked
• Required fields populated
• Measurements within range
• Attachments if required

Results not saving

• Check internet connection
• Verify all fields complete
• Review validation errors
• Try again

Stock not releasing

• Verify inspection approved
• Check quality status
• Review hold conditions
• Confirm no pending actions

Next Steps

Learn about Quality Control to set up quality control plans and procedures.